Residential · Commercial
Focus on Clients.We’ll Handle the Rest.
Rogue Transaction Group manages the paperwork and deadlines behind your residential and commercial transactions, so you can devote your time to your clients and your next opportunity.
No Close, No Fee
Everything Between Signed Contract and Closing
A transaction coordinator (TC) manages the administrative side of a deal so nothing slips between acceptance and the closing table. We support residential and commercial transactions alike, and commercial real estate is a large part of our business.
Contract-to-Close Management
One point of contact managing the file from the day the contract is signed until the transaction closes.
Residential Transactions
Coordination for home purchases and sales, from accepted offer through closing, so your clients enjoy a smooth experience.
Commercial Transactions
Coordination for commercial real estate transactions, where multiple parties, documents, and deadlines call for careful tracking. Commercial work is a large part of our business.
Listing Coordination
Pre-listing paperwork and seller disclosures, MLS entry and updates, and scheduling the photographer, sign, and lockbox.
Dual-Side Transactions
Coordination of both sides of the transaction when the agent represents the buyer and the seller.
Deadline and Contingency Tracking
Every date and contingency is calendared and followed up, so no critical deadline is missed.
Inspection and Appraisal Scheduling
Booking inspectors, appraisers, and re-inspections, and tracking repair requests and their deadlines.
Transaction Team Coordination
Communication with the lender, title company, escrow, and inspectors to keep everyone moving in step.
Compliance File Audits
We collect and organize documents, then review each file against the brokerage checklist before broker review. File audits are also available as a standalone service for brokerages.
Client Care and Updates
Clear, timely status updates so your buyers and sellers know where things stand, plus closing gift coordination and post-closing birthday and home-anniversary reminders so you stay top of mind.
Closing and Signing Coordination
Final details are aligned across every party so closing day is smooth and on schedule. We also coordinate mobile notary and closing signing appointments with escrow, including for remote or out-of-area clients.
Group and Volume Rates
Group rates for whole offices, teams, and brokerage firms. Learn more.
What’s Included on Every File
Every file follows the same organized process, from setup through the archived closing file.
- File setup and a full deadline calendar built from the contract
- Introductions to all parties: agents, lender, title and escrow, and inspectors
- Earnest money tracking and confirmation
- Inspection, appraisal, and repair-request scheduling and follow-up
- HOA document and disclosure collection, with signature tracking
- Contingency and addendum tracking
- Septic and well coordination, where applicable
- Utility and home warranty reminders
- Lender, title, and escrow follow-up through closing
- Brokerage compliance checklist and document upload
- Commission paperwork for the broker
- Mobile notary and closing signing coordination with escrow, including for remote or out-of-area clients
- Closing coordination and a complete archived file
- Regular written status updates to the agent
Our Communication Standard: we open new files and send introductions within one business day of receiving the executed contract, and we send the agent regular written status updates through closing.
Simple From the First Email
Five steps, with you remaining in control of your client relationships throughout.
- 1
Send the Contract
Email us the fully executed contract.
- 2
We Open the File
Within one business day of receiving the executed contract, we set up the file, build the deadline calendar, and introduce ourselves to all parties.
- 3
We Track and Coordinate
We track deadlines, contingencies, and documents, and follow up with the lender, title, and escrow until each item is complete.
- 4
Pre-Closing Review
Before closing, we review the file against the brokerage’s compliance checklist.
- 5
Close and Archive
The complete file is delivered to the agent and broker.
A Clear, Simple Handoff
Here is what we need to open a file, and where our role begins and ends.
What to Send Us
- The fully executed contract
- Your contact information as the agent
- Contact information for the other parties: the lender, title and escrow, and the other agent
- Your brokerage’s compliance checklist, if one exists
Clear Boundaries
We handle the paperwork, deadlines, and coordination. You stay in charge of your clients, and anything involving pricing, negotiation, or advice about contract terms stays with you and your broker.
Organized, Responsive, and Dependable
Based in Medford, Oregon, Rogue Transaction Group provides dependable transaction coordination to agents and brokerages across Oregon and beyond, for both residential and commercial real estate.
Local Roots, Wide Reach
Based in the Rogue Valley, with the systems to support agents across Oregon and beyond.
Residential and Commercial
Coordination for residential and commercial transactions alike, with commercial work a large part of our business.
Organized
A clear process and orderly files, so nothing is left to memory.
Responsive
Questions answered and updates sent promptly, so you are never left wondering.
Group and Volume Rates for Offices and Brokerages
We offer group and volume rates for whole offices, teams, and brokerage firms. Rates are tailored to your transaction volume and needs, so contact us for a quote.
Whole Offices · Teams · Brokerage Firms
Coordination for residential and commercial transactions, with the same organized process on every file.
Our policy is simple: No Close, No Fee.
Frequently Asked Questions
Straightforward answers about how we work.
What does a transaction coordinator do?
A transaction coordinator manages the administrative side of a real estate transaction from signed contract to closing. That includes setting up the file, tracking deadlines and contingencies, collecting documents, coordinating with all parties, and keeping the agent informed.
Do you handle residential and commercial transactions?
Yes. We support both residential and commercial real estate transactions, and commercial work is a large part of our business.
Do you coordinate listings?
Yes. Our listing coordination covers pre-listing paperwork and seller disclosures, MLS entry and updates, and scheduling the photographer, sign, and lockbox.
Do you schedule notaries and signings?
Yes. We coordinate mobile notary and closing signing appointments with escrow, including for remote or out-of-area clients.
Who do you work with?
We work with individual agents, teams, and brokerages.
Do you work outside the Rogue Valley?
Yes. We are based in Medford, in the Rogue Valley, and we serve agents across Oregon and beyond.
Do you offer office or brokerage rates?
Yes. We offer group and volume rates for whole offices, teams, and brokerage firms. See our group rates, or contact us for a quote.
How do I get started?
Email us the fully executed contract at sean@roguetransactiongroup.com. We will open the file and introduce ourselves to all parties.
How fast will you open my file?
Within one business day of receiving the executed contract.
How is pricing set?
Pricing is quoted per file before we begin, with volume pricing available for offices. Our policy is No Close, No Fee.
What if the deal doesn’t close?
You pay nothing. Our policy is simple: No Close, No Fee.
Have a Contract to Close?
Tell us about your next transaction, or ask about group rates for your office or brokerage.
Get in Touchsean@roguetransactiongroup.com